Extraordinary General Meeting (EGM)

Notice of Extraordinary General Meeting 2022

NOTICE IS HEREBY GIVEN THAT an Extraordinary General Meeting (“EGM”) of Hektar Real Estate Investment Trust (“Hektar REIT”) will be conducted on a fully virtual basis through live streaming and online voting via Remote Participation and Electronic Voting (“RPEV”) Facilities, for the purpose of considering and if thought fit, passing with or without modification, the following resolutions set out in this notice:

Date Thursday, 15 December 2022
Time 10.00 a.m.
or any adjournment thereof
Location Online
via Virtual Meeting at Securities Services e-Portal
Broadcast venue The Boardroom of Hektar Asset Management Sdn Bhd
D1-U3-10, Solaris Dutamas, No. 1 Jalan Dutamas 1
50480 Kuala Lumpur

Proposed resolutions

ORDINARY RESOLUTION 1 – Proposed establishment of an Income Distribution Reinvestment Plan that provides Unitholders with an option to elect to reinvest their income distibution in new Units in Hektar REIT.(“Unit(s)”) (“Proposed IDRP”)

ORDINARY RESOLUTION 2 – Issuance of Units pursuant to the Proposed IDRP (“Issuance of Units”)

Your questions

Unitholders, proxies or corporate representatives may also submit questions before the EGM to the Chairman or Board of Directors electronically by email to eservices@sshsb.com.my no later than Monday, 12 December 2022 at 10.00 a.m. or via real time submission of typed texts through a text box within Securities Services e-Portal before the start or during the live streaming of the EGM.

What is a Virtual Meeting?

A virtual meeting is a form of communication that enables people in different physical locations to use their mobile or internet connected devices to meet in the same virtual room.

Access to a virtual meeting is granted through a web-link (URL) which will direct you to the virtual location where the meeting is held.

Securities Services e-Portal

Securities Services e-Portal is an online platform that will allow both individual unitholders and body corporate unitholders through their appointed representatives to - submit proxy form electronically – paperless submission, register for remote participation and voting at meetings, participate in meetings remotely via live streaming, and vote online remotely on resolution(s) tabled at meetings.

Attending the EGM online

In order to be able to attend the online EGM, you are required to follow the steps below. For a more detailed description of the process and steps, you are advised to carefully read the "Administrative Guide" document available from this page.

Before the meeting

A. Sign up for a user account at Securities Services e-Portal
B. Register for remote participation at the meeting
C. Submit e-Proxy form

On the day of the meeting

D. Join the live stream meeting (eLive)
E. Vote online remotely during the meeting (eVoting)

Access to the online streaming service at Securities Services e-Portal commences at 9:30 a.m. on Thursday, 15 December 2022, 30 minutes before the actual start of the EGM.

Important deadlines

Securities Services e-Portal user registration, including proxies
Sunday, 11 December 2022

Submissions of questions
Monday, 12 December 2022 until 10.00 a.m.

Proxy Form Submission
Tuesday, 13 December 2022 until 10:00 a.m.

The below PDF documents will open in a new browser tab.

Circular, notice and guide

Please contact Mr. Wong Piang Yoong (DID: +603 2084 9168) or Ms. Lee Pei Yeng (DID: +603 2084 9169) or Ms. Rachel Ou (DID: +603 2084 9161), or Securities Services general line (DID: +603 2084 9000) to request for e-Services Assistance during their office hours on Monday to Friday from 8:30 a.m. to 12:15 p.m. and from 1:15 p.m. to 5:30 p.m. Alternatively, you may email them at eservices@sshsb.com.my.