Extraordinary General Meeting (EGM)
Notice of Extraordinary General Meeting 2024
NOTICE IS HEREBY GIVEN THAT an Extraordinary General Meeting (“EGM”) of Hektar Real Estate Investment Trust (“Hektar REIT”) will be conducted on a fully virtual basis through live streaming and online voting via Remote Participation and Electronic Voting (“RPEV”) Facilities, for the purpose of considering and if thought fit, passing with or without modification, the following resolutions set out in this notice:
| Date |
Monday, 15 January 2024 |
| Time |
10.30 a.m. or any adjournment thereof |
| Location |
Online via Virtual Meeting at Securities Services e-Portal |
| Broadcast venue |
The Boardroom of Hektar Asset Management Sdn Bhd D1-U3-10, Solaris Dutamas, No. 1 Jalan Dutamas 1 50480 Kuala Lumpur Malaysia |
Proposed resolutions
Ordinary Resolution 1 – PROPOSED ACQUISITION BY MTRUSTEE BERHAD, BEING THE TRUSTEE OF HEKTAR REIT OF A SINGLE, 1 ½, 2 AND 3-STOREY BUILDINGS WHICH ARE CATEGORISED INTO ADMINISTRATION, ACADEMIC, RESIDENTIAL AND STUDENT FACILITIES FORMING PART OF THE FULLY RESIDENTIAL AND CO-EDUCATIONAL PRIVATE SCHOOL KNOWN AS 'KOLEJ YAYASAN SAAD' ("KYS COLLEGE" OR THE "SUBJECT PROPERTY") LOCATED AT AYER KEROH, MELAKA AND ERECTED ON PART OF THE LEASEHOLD LAND HELD UNDER PN 62892, LOT 9808, MUKIM OF DURIAN TUNGGAL, DISTRICT OF ALOR GAJAH, STATE OF MELAKA FROM KYS COLLEGE SDN BHD AT THE PURCHASE CONSIDERATION OF RM150 MILLION ("PURCHASE CONSIDERATION"), TOGETHER WITH THE NOVATION OF THE LEASE AGREEMENT TO THE TRUSTEE ON THE COMPLETION OF THE ACQUISTION ("PROPOSED ACQUISITION AND LEASE")
Ordinary Resolution 2 – PROPOSED PLACEMENT OF UP TO 145,353,768 NEW UNITS IN HEKTAR REIT ("UNIT(S)") ("PLACEMENT UNIT(S)"), REPRESENTING UP TO 25% OF THE ISSUED UNITS TO THIRD PARTY INVESTORS ("PROPOSED PLACEMENT")
Special resolutions
Special Resolution 1 – PROPOSED AMENDMENT TO THE INVESTMENT OBJECTIVES OF HEKTAR REIT TO FACILITATE THE PROPOSED ACQUISITION AND LEASE ("PROPOSED AMENDMENT")
Your questions
Unitholders, proxies or corporate representatives may also submit questions before the EGM to the Chairman or Board of Directors electronically by email to eservices@sshsb.com.my no later than Friday, 12 January 2024 at 10.30 a.m. or via real time submission of typed texts through a text box within Securities Services e-Portal before the start or during the live streaming of the EGM.
What is a Virtual Meeting?
A virtual meeting is a form of communication that enables people in different physical locations to use their mobile or internet connected devices to meet in the same virtual room.
Access to a virtual meeting is granted through a web-link (URL) which will direct you to the virtual location where the meeting is held.
Securities Services e-Portal
Securities Services e-Portal is an online platform that will allow both individual unitholders and body corporate unitholders through their appointed representatives to - submit proxy form electronically – paperless submission, register for remote participation and voting at meetings, participate in meetings remotely via live streaming, and vote online remotely on resolution(s) tabled at meetings.
Attending the EGM online
In order to be able to attend the online EGM, you are required to follow the steps below. For a more detailed description of the process and steps, you are advised to carefully read the "Administrative Guide" document available from this page.
A. Sign up for a user account at Securities Services e-Portal
B. Register for remote participation at the meeting
C. Submit e-Proxy form
D. Join the live stream meeting (eLive)
E. Vote online remotely during the meeting (eVoting)
Access to the online streaming service at Securities Services e-Portal commences at 10:00 a.m. on Monday, 15 January 2024, 30 minutes before the actual start of the EGM.
Important deadlines
Securities Services e-Portal user registration, including proxies
Thursday, 11 January 2024
Submissions of questions
Friday, 12 January 2024 at 10.30 a.m.
Proxy Form Submission
Saturday, 13 January 2024 at 10:30 a.m.
The below PDF documents will open in a new browser tab.
Circular, notice and guide
- Circular to Unitholders
d.d. 21 December 2023 - Notice of EGM
- Administrative Guide
Forms
PRINTED COPY
We are pleased to inform that the printed copy of the Circular to Unitholders is available upon request. You may submit your request by completing the Circular Requisition Form available below.
REQUIRE E-PORTAL ASSISTANCE?
Please contact Mr. Wong Piang Yoong (DID: +603 2084 9168) or Ms. Rachel Ou (DID: +603 2084 9161) or Cik. Nur Syazana (DID: +603 2084 9212) or Ms. Jasmine Lim (DID: +603 2084 9106) or our general line (DID: +603 2084 9000) to request for e-Services Assistance during our office hours on Monday to Friday from 8:30 a.m. to 12:15 p.m. and from 1:15 p.m. to 5:30 p.m. Alternatively, you may email us at eservices@sshsb.com.my.
Circular hard copy request
In line with Hektar's sustainability efforts, the Management has opted to send a notification card with a QR code to access the circular. The Management does offer limited printed copies of the circular upon request.
If you would like to receive a physical copy of the full circular, you are kindly requested to submit this Circular Requisition form.